Best CRM for Painting Contractors
This guide profiles top CRMs for painting contractors, including ServiceTitan, Jobber, Kickserv, PaintScout, and Housecall Pro, detailing how each platform handles client data, scheduling, estimates, invoices, and marketing to boost efficiency and growth.
Ideal Customer Profile
Painting contractors and small-to-mid-sized home-service businesses seeking an integrated CRM with scheduling, invoicing, and marketing capabilities.
Common Pain Points
- •Manual data entry and duplicate records across spreadsheets
- •Poor follow-up on leads and estimates
- •Fragmented communication with customers
- •Limited online scheduling and customer portals
- •Difficulty tracking job history, invoices, and payments
Top CRM Picks
5 expert-vetted recommendations
Ranked recommendations based on feature depth, pricing transparency, and adoption within the industry.
Perfect For
Painting contractors needing an integrated CRM with operations automation.
⚡ Key Features
- Call Booking and Customer Pages
- Follow-ups
- Customer Experience
- Customer Portal
- Marketing Pro
Pros
- ✓Comprehensive all-in-one platform (CRM + operations) tailored for service trades
- ✓Mobile app and cloud-based access
- ✓Integrated marketing, scheduling, dispatching, and payments
- ✓Real-time customer data and property insights
"Arizona Painting reported a 60% increase in leads and revenue, a 60% increase in staff, and a 5% increase in profit margin after switching to ServiceTitan."
Perfect For
Painting contractors needing core CRM with scheduling and invoicing; optional QuickBooks integration and marketing features.
⚡ Key Features
- Job scheduling
- Route optimization
- Payment processing
- Data management
- QuickBooks integration (optional)
- Review management
- Email marketing
Pros
- ✓Intuitive user interface
- ✓All-in-one data management for quotes, invoices, payments
- ✓Optional QuickBooks integration and marketing features
Cons
- ✗Marketing and pricebook capabilities less developed than ServiceTitan
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Perfect For
Painting contractors needing offline-capable mobile app and GPS-powered dispatch.
⚡ Key Features
- Invoicing
- Dispatching
- Workforce management
- Offline mobile app
- GPS-based ETA and on-the-way messages
- Customizable price books and estimates
- Onboarding support
Pros
- ✓Offline mobile app for low-connectivity areas
- ✓GPS-powered ETA and on-the-way messages
- ✓Customizable forms, pricing, and estimates
- ✓Company-wide onboarding support
Cons
- ✗Compared to ServiceTitan, fewer integrated marketing and accounting features
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Perfect For
Painting contractors seeking painting-focused CRM with pricing and sales workflows.
⚡ Key Features
- Follow-up messages
- Estimates
- Work orders
- Invoices
- Pricing and selling painting jobs
Pros
- ✓Painting-focused workflows
- ✓Integrated estimates, work orders, and invoices
- ✓Built-in dashboards
Cons
- ✗Limited marketing and broader business features compared to ServiceTitan
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Perfect For
Small to mid-size painting businesses seeking user-friendly trade software with pre-arrival messaging and customer portals.
⚡ Key Features
- Scheduling
- Online booking
- Client management
- Invoicing
- Mobile app
- Pre-arrival message with technician bio and GPS-powered ETA
- Customer portals to book and pay
Pros
- ✓User-friendly UI
- ✓Mobile app with offline capabilities
- ✓Automation like pre-arrival messages and reminders
- ✓Customer portals for booking and payments
Cons
- ✗ServiceTitan offers more extensive marketing and analytics features
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Buying Guide
Step-by-step guide to finding your perfect CRM
Strategic considerations to shortlist the right CRM platform for your workflow, tech stack, and growth roadmap.
- 1
Choose an all-in-one platform to minimize tool sprawl
- 2
Consider offline mobile capabilities for crews in low-connectivity areas
- 3
Evaluate marketing automation and reporting depth to grow revenue
- 4
Assess ease of use and quality of onboarding and support
Continue Your CRM Research
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